Full name(s) including middle names of all owners as detailed on the Title Deeds for the property to be let
Email addresse(s) of all owners:
Addresses of all owners
Mobile Telephone Number
Home Telephone Number
Full Address of Property To Be Let
Emergency Contact Full Name:
Emergency Contact Email:
Emergency Contact Phone:
Emergency Contact Address
LANDLORD BANK DETAILS
Account Name
Name of Bank/Building Society
Address of Branch
Sort Code
Account Number
PROPERTY INFORMATION
Where can the following be found in the property?
(if in a communal area please describe location and if a key/code is needed to access a meter cupboard)
Mains water stopcock
Mains fusebox
Electricity Meter
Gas Meter
Water Meter
Security Alarm
Alarm Code
Garage Location (please describe if in a block
Description of garage (such as colour of door etc.)
List Smoke Alarms & if in working order (Must be a minimum of one per floor)
List Carbon Monoxide Alarms (Must be one near any solid fuel or gas appliance)
PROPERTY MORTGAGE DETAILS
Name of Bank/Building Society
LEASEHOLD PROPERTY
e.g. a flat in a block. If your property is leasehold you will have a landlord and you may require his or her
agreement to let your property. You will need to refer to your own lease and provide us with details on any
restrictions on the use or occupation of your property.
Please give the name and contact details of who is responsible under the lease for major repairs and
maintenance of the main structure and common parts:
List Managing Agents & Telephone Numbers
INSURANCE
Please provide details below of the insurance company / policy details for the property.
Insurance – Structural
(Legal requirement)
Please note this must be LANDLORD insurance, not a residential policy
Insurance Company
Insurance Company Address
Policy No.
Renewal Date
Please provide details - this may already be included within your buildings or contents insurance.
Please provide details
MAINTENANCE
Brannen & Partners will organise all repairs using contractors from their approved contractors list. (IE have
provided us with their insurance details, qualifications and other relevant documents).
Please note here if you have your own contractors that you may wish to instruct independently for specific types of work eg plumbers/electricians:
ASBESTOS
Please detail any locations or items:
Due to the serious health risk posed by asbestos, should you answer 'yes' to the above question then we will
need to carry out an asbestos survey on the property. Should one of our employees or contractors suspect
there is asbestos in the property then no maintenance work will be carried out by us before a risk assessment
and asbestos report is undertaken (this cost will be passed on to the landlord).
BOILER & HEATING COVER
(COPY TO BE PROVIDED TO BRANNEN & PARTNERS)
Type and status of contract
Name and address of contractor
Telephone number
Frequency of maintenance
Upload Documentation
WARANTEES / GUARANTEES
Please detail any items covered by valid guarantees/warrantees below and supply copy documentation along
with this Management Information Form. If no information is listed below Brannen & Partners will assume
there are no guarantees/warrantees in place and may organise work on behalf of the Landlord and pass on any
associated costs accordingly.
List Items & Details
Upload Documentation
GAS SAFETY (INSTALLATION AND USE) REGULATIONS 1998
It is a legal requirement for Landlords of rented residential accommodation to have an annual gas safety check carried out on gas appliances which they provide (and related gas flues).
Tenants must be given copies of the current certificate prior to moving in and given a copy of the Annual Safety Check Certificate. Work must only be carried out by Registered Gas Safe
Engineers.
As the Landlord I have read and understood the implications of the Gas and Electric Regulations. I understand it is a legal requirement to have a valid CP12 and that Brannen & Partners will organise this on my behalf (unless
you opt out below), with the cost being deducted from the landlord account. If you opt out of Brannen &
Partners arranging the CP12 we require a copy of the certificate within adequate time of the tenancy start date and annually thereafter.
LOW VOLTAGE ELECTRICAL AND SAFETY REGULATIONS 1988
Every tenancy in England requires a valid Electrical Installation Condition Report certificate. Landlords must
supply tenants with a copy of a valid EICR at the beginning of the tenancy; upon issuing a new contract (incl.
renewals); and upon request from any tenant, within 28 days of receiving a written request.
An Electrical Installation Condition Report is required to be carried out every 5 years (along with
any subsequent remedial work required detailed in the report). For new management instructions this should
be carried out before the first tenant moves in.
As the Landlord I have read and understood the implications of the Low Voltage Electrical and Safety
Regulations 1988. I understand it is a legal requirement to have a valid EICR and that Brannen & Partners will
organise this on my behalf (unless you opt out below), with the cost being deducted from the landlord account.
If you opt out of Brannen & Partners arranging the EICR we require a copy of the certificate within adequate
time of the tenancy start date and every 5 years thereafter.
We confirm that we are the owners of the property to be let. We are able to enter into this Agreement. We
instruct Brannen & Partners to provide a Lettings and Management Service.
We confirm that we have received written guidelines on The Gas Safety (Installation and Use Regulations) 1998,
the Furniture and Furnishings (Fire Safety) Regulations 1988 (as amended), the Electrical Equipment (Safety)
Regulations 1994 and the Plugs and Sockets etc. (Safety) Regulations 1994. We will comply with our obligations
under these Regulations. We have also received confirmation regarding the Energy Performance Certificate
(EPC) and agree to pay this cost.
We confirm that we have given Brannen & Partners details of any mortgage or charge over the property be let.
The company will retain commission paid or allowed on an insurance arranged through Brannen & Partners.
DATA PROTECTION
Brannen & Partners may hold any information, which you provide, on file. Such information may be used for
marketing purposes and to keep you informed of other products and services offered by Brannen & Partners
and selected Third Parties. If you do not wish to receive marketing literature from us about other products and
services, please inform a member of staff. Under the Data Protection Act you are entitled, on payment of a
reasonable fee, to a copy of the personal information we hold about you.
Upon receipt of this digital form, we will send a form for your signature and declaration.
Send
